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Personal Assistant

  • Kent
  • Contract
  • £18.00 - £21 per hour

PERSONAL ASSISTANT

Role Summary

We have an exciting new contract opportunity based in Rochester as a Personal Assistant to Directors.

The role will be an initial 3 month contract and will provide you with the opportunity to provide administrative support to Electronic Systems UK Directors, ensuring they are able execute their business objectives and activities effectively.

Key Responsibilities

  • Managing diaries and proactively arranging meetings and travel where priorities are constantly changing
  • Helping to manage the Directors email accounts – filtering and acting on email content
  • Ensuring Head Office processes are adhered to including Concur, Success Factors, etc
  • Acting as first port of call for telephone queries when Director is away from the office
  • Managing small projects as directed by the Directors Assisting in scheduling and management and tracking of key actions from team meetings
  • Co-ordinate and produce packs for regular meetings, scheduling pre-meetings as required
  • Documenting preparation (e.g. presentations, communications briefs, letters)
  • Liaising with internal and external personnel and visitors

Key skills & qualifications

  • Proven experience of providing secretarial and executive administrative support at Director Level
  • Experience of managing business administration processes
  • Ability to manage challenging and conflicting priorities
  • Expert user of Microsoft Office applications including Word, Excel, PowerPoint and Outlook
  • Able to appropriately deal with sensitive, confidential and privileged information

What we’re looking for in you

  • You will be a highly organised and helpful professional, with the ability to prioritise and manage various tasks.
  • You must have excellent written and oral communication skills, as well as being able to exercise independent judgement in dealing correspondence, e-mails and meeting requests.
  • Able to articulate problem solving abilities.
  • You must have a diplomatic and tactful manner and be capable of working under your own initiative

Location: Rochester

Rate: £21.03 per hour (Inside IR35)

AAP3 is acting as an Employment Business in relation to this vacancy.

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