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HR & Vetting Administrator

  • Hampshire
  • Contract
  • £10.00 - £15.00 per hour

HR & Vetting Administrator

Role Summary

We have an exciting new contract opportunity based in Portsmouth as a HR & Vetting Administrator.

The role will be an initial 14 month contract and will provide you with the opportunity to make reports into the Employee Relations Manager but will support the entirety of Maritime Services, including P&TS, E&DS, Warship Support, People Services and Business Support

Key Responsibilities

  • Support the administration of the GIP (Group Income Protection) process
  • Provide support to the lines of business HR Teams with case administration, including setting up meetings, correspondence with employees and taking notes at investigation meetings and hearings
  • Lead on the businesses reporting requirements for cases, reaching into the line of business to ensure their reporting requirement are accommodated
  • Undertake audits of ServiceNow (in liaison with the Employee Relations Manager) to ensure they are in date and appropriate records of cases are being kept.
  • Monitor consistency of cases across the lines of business, reporting good practices and any concerns into the Employee Relations Manager.
  • Be part of the wider UK Employee Relations Team, joining appropriate team meetings as required.
  • Support the line of business HR Teams in the co-ordination and administration of Employment Tribunal Claims.
  • Support the Employee Relations Manager on administration tasks as required, including the various Employee Relations meetings which take place on an adhoc and cyclical basis.
  • Manage absence close notifications sent to shared mailbox, updating the system records accordingly.
  • Uploading Occupational Health reports onto the system.
  • Provide guidance on adjustments to line managers of cases less than 28 days.
  • Management of phased returns, contacting line manager and appropriate HR teams (if necessary) to ensure successful completion of phased return and full time return to work

Key skills & qualifications

  • Become a super user of the case management system – ServiceNow, providing guidance and support to the HR teams as required
  • Monitor the shared mailbox, where notifications of new cases are registered, assign cases to the HR Teams in the lines of business as required
  • Lead absence management, liaising with employees and managers as required, including:
    • Receive Long Term Sick notifications from FirstCare.
    • Send launch email to line manager to escalate case.
    • Set up case on ServiceNow and allocate advisor
    • Calculate sick pay
    • Notify sick pay instructions to payroll and issue sick pay notification letters to employees
    • Complete SSP1 forms as necessary.

What we’re looking for in you

Excellent verbal and written communication skills.

Well-developed analytical/ problem solving/ decision making skills.

Strong organisational skills who is adaptable in a fast-paced environment.

Stakeholder management skills.

Working from Home During Covid

Location: Portsmouth

Rate: £15.18 per hour (INSIDE IR35)

AAP3 is acting as an Employment Business in relation to this vacancy.

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