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HR & Vetting Administrator

  • Hampshire
  • Contract
  • £14.82 - £19.82 per hour

HR & Vetting Administrator

Role Summary

We have an exciting new contract opportunity based in Portsmouth as a HR & Vetting Administrator.

The role will be an initial 9 month contract and will provide you with the opportunity to provide a comprehensive administrative service in relation to vetting process and procedures.

Key Responsibilities

  • Support vetting team by assisting in the clearance of future incumbents with a Baseline personal security standard – BPSS
  • Identify and escalate potential issues when clearing candidates.
  • Maintain a common format for data collation, mapping and reporting.
  • Undertake continuous development of business systems and the data management processes including VRS, Volt & MOD systems, VSI checks, transfers/shares of SC.
  • Assist the senior vetting -coordinator in the progression and moderation of vetting policies, guidelines, and systems to encourage best practice within the company
  • Carry out data entry activities related to vetting team requirements
  • General administrative duties as required to support the vetting and wider People Services team.
  • Work closely with other members of the People Services to deliver a timely, accurate and effective People Services administrative service
  • Develop effective business relationships
  • Provide day-to-day assistance and administrative support for the team including screening telephone calls, enquiries and requests.
  • All vetting administration (collating references, liaising with security watchdog communicate with GART & AMS
  • Administer, coordination and prepare the documents for pass renewals, clock in card issues, BPSS queries, SC/CTC queries, Access control queries
  • Ensure processes and procedures are compiled with.
  • Attend team meetings to record minutes and actions.
  • General All vetting administration (collating references, liaising with security watchdog communicate with GART & AMS) effectively security marked, and maintained in line with Responsible Document Management.

Key skills & qualifications

  • Proven track record in administration, coordination role
  • Ideally with have experience of working within an HR department, or interested in pursuing a career in HR
  • Extensive Microsoft Office knowledge required
  • Experience of producing data for analysis
  • Excellent data entry skills and manipulation of data skills
  • High level of accuracy and attention to detail
  • Prioritisation of workload, when managing multiple tasks
  • Well-developed business administration capability

What we’re looking for in you

  • Well-developed ability to organise issues and plan workload in a logical way
  • Strong numeracy skills
  • Able to interpret policy and procedure to support internal customers
  • Work under own initiative, with guidance where required
  • Good communication skills, both oral and written
  • Information exchange is a key requirement of the job

Location: Portsmouth

Rate: £19.82 per hour (Inside IR35)

AAP3 is acting as an Employment Business in relation to this vacancy.

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